TVHA Board

Annual Meeting Agenda – 26 June 2023

by

AGENDA TIMBERTON VILLAGE HOA

ANNUAL MEETING – JUNE 26, 2023

5:30 to 6:30 – Business Session

6:30 to 8:00 – Social

Bay Club Auditorium 

(TVHA ANNUAL MEETING AGENDA – Posted)

Call to Order –

  1. Quorum Determined
  2. Motion to Approve the Agenda for this meeting – June 26th Annual Meeting
  3. Motion to Approve Minutes of June 27, 2022, Annual Meeting (Published Web Site)
  4. Introduce Current Directors – by Roger
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Treasurer – Chuck Baumann
    4. Secretary – David Reineke* *Dave was appointed to the board to fill in the balance of Ann Maynard’s term
    • Director – Steve Gill
  1. A Board Thankyou
    1. A special thank you to Ann Maynard who has been our Board Secretary for the past 2 years, and to Steve Gill standing in as Auxiliary Director for this past year. Both Ann and Steve are retiring from the Board; their terms ending this year.  We thank you both for the time and support you’ve given our community.
  1. John Sweet’s term is also ending this year. John has served as Vice President and Vegetation Management Chair for the past 2+ years.  However, as a bonus, John is re-upping for a continuing position on the board; his name is on the ballot for another 2 year period.  Thank you John for the continuing involved participation.
  1. Introduction of Bookkeeper – Marcia Dreyer – You’ll recognize Marcia’s name on invoiced dues Emails and TVHA Mail received.
  1. Board Candidate Introduction of New 2 Year Board Candidates –

All 3 as Named on The Ballot – Election results to be announced:

    1. Teresa Daugherty
    2. David Reineke
    3. John Sweet
  1. Introduction of New Homeowners
  1. Comments from the Chair
  1. Comments from the Board
    1. ARC Architectural Review Committee Annual Summary
    2. VMC Vegetation Management Committee Annual Summary
    3. Finance Committee Annual Summary
  1. Comments from the Floor
  2. Voting Results
  3. Summary and Motion to Adjourn
  4. Let the Social Begin

 

Annual Meeting Agenda – 26 Jun 2023

by

AGENDA TIMBERTON VILLAGE HOA

ANNUAL MEETING – JUNE 26, 2023

5:30 to 7:30 Bay Club Auditorium  [Social Included]

  • Call to Order – Note to Audience Re: Sign In Sheet – Ballot Receipt Check
  • Determine Quorum
  • Motion to Approve This Agenda – June 26th Annual Meeting
  • Motion to Approve Minutes of June 27, 2022, Annual Meeting (Published Web Site)
  • Introduce Current Directors
    • President – Roger Bryan
    • Vice President – John Sweet
    • Treasurer – Chuck Baumann
    • Secretary – David Reineke*
      • * Dave was appointed to the board to fill in the balance of Ann Maynard’s term
    • Director – Steve Gill
  • A Board Thank you
    • A special thank you to Ann Maynard who has been our Board Secretary for the past 2 years, and to Steve Gill standing in as Auxiliary Director for this past year. Both Ann and Steve are retiring from the Board; their terms ending this year.  Thank you both for the time and support you’ve given our community.
    • John Sweet’s term is also ending this year. John has served as Vice President and Vegetation Management Chair for the past 2+ years.  As a bonus, John is also re-upping for a continuing position on the board; his name is on the ballot for another 2 year period.
    • I’ve enjoyed working with this entire board for the past year and look forward to continuing forward with the newly formed 2023-2024 Board of Directors.
  • Introduction of New 2 Year Board Candidates – All 3 as Named on The Ballot – Election results to be announced:
    • Teresa Daugherty
    • David Reineke
    • John Sweet
  • Introduction of New Home Owners
    • Stand up and Say Hello
  • Comments from the Chair
    • Thank you for coming. This is the first annual social gathering we’ve had since Covid shut down, so we promise to be brief with the balance of this business agenda.
    • Of primary interest are the (a) election results of 3 new board members; and (b) the ratification of the 2023 – 2024 Budget. The ballots as received by mail and as submitted this evening are now being tallied and results will be announced as soon as the count is completed.
  • Comments from the Board
    • ARC Architectural Review Committee Annual Summary
    • VMC Vegetation Management Committee Annual Summary
    • Finance Committee Annual Summary
  • Comments from the Floor
  • Momentary Recess Re Ballot Disposition
  • Voting Results
  • Congratulations
  • First Quarterly Meeting of the New Board to be announced
  • Summary and Motion to Adjourn
  • Let the Social Begin

Agenda Timberton Village HOA Board Meeting – June 19, 2023

by

AGENDA TIMBERTON VILLAGE HOA

BOARD MEETING – JUNE 19, 2023

  1. Call to Order – Note Audience Sign Up Sheet
  2. Determine Quorum
  3. Motion to Approve Agenda of This June 19th Meeting –
  4. Motion to Approve Minutes of March 27 2023 Board Meeting as Posted –
  5. Introduce Members of the Board
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Secretary – Dave Reineke
    4. Treasurer – Chuck Baumann
    5. Director – Steve Gill
  6. Introduce Village Members in Attendance (Floor); Welcome New Residents
  7. Comments from the Chair
  8. Comments from the Board
  9. Comments from the Floor
  10. Committee Reports
    1. ARC (Architectural Review) – Roger Bryan
    2. VMC (Vegetation Management) – John Sweet
    3. Financial – Chuck Baumann
  11. Old Business – Entry Timberton Street Light
  12. New Business – Mailbox Key; Bank Account Signatures
  13. Discuss Anticipated Annual Meeting – June 26th, 2023 – 6:30 Bay Club
    1. Seeking Coordinating Committee Volunteers
  14. Summary and Adjournment

Roger Bryan

President

 

 

Agenda Timberton Village HOA Board Meeting – March 27, 2023

by

March 27th Board Meeting Agenda is here.

AGENDA TIMBERTON VILLAGE HOA

BOARD MEETING – MARCH 27, 2023

Call to Order – Note Audience Sign Up Sheet

  1. Determine Quorum
  2. Motion to Approve Agenda of This March 27 Meeting
  3. Motion to Approve Minutes of December 19th Board Meeting as Posted
  4. Introduce Members of the Board
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Secretary – Ann Maynard
    4. Treasurer – Chuck Baumann
    5. Director – Steve Gill
  5. Introduce Village Members in Attendance (Floor); Welcome New Residents
  6. Comments from the Chair
  7. Comments from the Board
  8. Comments from the Floor
  9. Committee Reports
    1. ARC (Architectural Review) – Roger Bryan
    2. VMC (Vegetation Management) – John Sweet
    3. Financial – Chuck Baumann
      1. Possible discussion regarding moving village CD funds to Edward Jones investments.
    4. Old Business –
    5. New Business –

 

  1. Motion to appoint David Reineke to Timberton’s Board of Directors to assume the unexpired term of Ann Louise Maynard whose resignation is effective after posting the minutes of this meeting on our website. David will assume the role of Board Secretary.  Ann will assist in an advisory capacity.

 

  1. Discussion and Motion to approve a 5% increase in Member dues from $367 to $385 annually. This increase is no greater than the 5% allowed by our Bylaws for a Board ‘only’ approval.

 

  1. Discussion and Motion to APPROVE the 2023-2024 budget. If passed, the approved budget will be presented to the Membership at the Annual Meeting for RATIFICATION.

 

  1. Confirm Date of Next Quarterly Meeting – June 19th, 2023 – 5:30 Bay Club
  2. Discuss Anticipated Annual Meeting – June 26th, 2023.
    1. Seeking Coordinating Committee Volunteers
  3. Summary and Adjournment

 

Roger Bryan

President

 

 

 

TVHOA – Upcoming Events

by

This is a calendar update and TVHA event confirmation.

March 27 – Board of Directors Quarterly Meeting. 5:30 – 6:30 – Bay Club

June 19 – Board of Directors – End of term quarterly Meeting. 5:30 – 6:30 – Bay Club

Jun 26 – Annual Meeting 6:30 – 8:30 – Bay Club. Details forthcoming.

Note: There is a forthcoming election of 3 new (replacement) Directors, to be determined and installed at the Annual Meeting. Prior to this happening with a positive and successful outcome, we have to have candidates. We’ve had a dynamic and cohesive Board this past term and now, an involved village stepping up and volunteering to be a board member will assure continuity.

Of critical note is the need for an interim Secretary to transition (train with) retiring Board member and current Secretary, with an understanding to then assume a continuing 2-year position on the Board moving forward.

Any questions or input, get in touch. (Use Contact the Board)

Thanx – Roger