Timberton Village HOA – Board Meeting Agenda for 17 Jun 2024

TIMBERTON VILLAGE HOA

BOARD MEETING

JUNE 17, 2024 [ 5:30 – 6:30 ]

AGENDA

Call to Order

  • Determine Quorum.
  • Approve Agenda for this June 17, 2024  meeting of the board.
  • Approve Minuets of the March 25, 2024 Board Meeting.

Welcome Comments

  • Roger Bryan

Introduce the Board 

  • Teresa Daugherty – Architectural Review Committee Chairperson
  • John Sweet – Vice President – Vegetation Management Committee Chairperson
  • Chuck Baumann – Finance Committee Chairperson
  • Dave Reineke – Secretary
  • Roger Bryan – President – Village Community Affairs & Volunteer Effort

Acknowledge member attendance and introduction of new members 

  • From the floor

Committee Chairperson Report

  • ARC –  Architectural Review Committee – Teresa
  • VMC  – Vegetation Management Committee – John
  • Financial – Financial Management – Chuck
  • Volunteer – Planned Activity – Roger

Balance of Meeting Protocol

  • GENERAL COMMENTS FROM THE BOARD
  • GENERAL COMMENTS FROM THE FLOOR
  • NEW BUSINESS
  • OLD BUSINESS
    • Board will carry on after the adjournment to do a preliminary ballot count; vote count and budget ratification.
  • ADJOURN
    • After meeting – Board Members

Roger Bryan

TVHOA Board Meeting Minutes – 25 Mar 2024

Timberton Village Homeowners Association

Board Meeting Minutes

(Pending final approval at next board meeting)

Bay Club, 5:30 p.m., Monday, March 25, 2024

 

  1. Meeting was called to order and quorum established at 5:30 p.m. Board members present: Roger Bryan, Chuck Baumann, Teresa Daugherty, John Sweet, David Reineke. Homeowners present: Lydia Kelly, Eva Van Buren, Barb Phillips, Les Phillips, Butch Hamilton, John Auty, Rich Durbin, Carol Durbin.
  2. A motion was made and seconded to approve the agenda, and it passed unanimously. A motion was made and seconded to approve the minutes of the last board meeting, and it passed unanimously.
  3. Welcoming comments by board president Roger Bryan. Roger noted issues, including the upcoming annual meeting and election of board members. There are two members whose terms are expiring. Roger also noted recent issues concerning a cougar seen in the neighborhood and the matter of someone apparently camped in their car at the Timberton Loop trailhead off Timberton Drive (the lower lot). There was a discussion on the need for residents to be aware of their surroundings and take care when outdoors. If people see a problem or concern, they should notify the board.
  4. The ARC report was presented by Teresa Daugherty, ARC chairperson. Nothing to report. ARC activity is posted online.
  5. The Vegetation Management Committee report was presented by John Sweet. John reported that homeowners will be contacted shortly regarding annual backflow testing. It has also been determined that the county is responsible for clearing downed trees blocking neighborhood streets, but clearing may be done by the HOA in cases of emergency. John has worked out new contract terms with the HOA’s landscaper, Louis Ramirez, for the fiscal years 2024-2026.  In general, John is pleased with the current contractor and would prefer to keep working with him if possible. Louis has been doing the same work at the same rate for four years. The new contract provides for an increase of approximately three percent: the current rate for general landscaping will increase from $1,300 to $1,350; the work at the retention ponds will increase from $1,560 to 1,610; and the one-time annual clearing will increase from $400 to $450. A motion to approve the proposed contract was made, seconded, and approved unanimously.
  6. The financial report was presented by Treasurer Chuck Baumann. The HOA has a total of $84,725.99 in the bank, including approximately $55,019 in CDs in the reserve account at Edward Jones. The HOA recently received the first interest installment of $1,474. Chuck also noted that the HOA recently paid the costs for maintaining the HOA website for three years, and that the HOA has received payment from Edgewood HOA for hosting their website. The HOA has recently paid property tax of $82.50. There was a discussion on whether the HOA should invest some of the money in the contingency fund in CDs. It was agreed to postpone discussion until the budget committee meets to work on the next proposed budget.
  7. The Volunteer Committee report was presented by Roger Bryan. He noted that the volunteers are available as needed to do work such as light brush clearing in the neighborhood, and that heavier clearing and cutting should be done by paid contractors.
  8. New Business.
    1. The board noted that it had conducted the annual insurance review on February 22, 2024. Our insurance agent, Diana Kaspar, met with the board by teleconference and outlined our current coverage and options for increased coverage when our policy is up for renewal in June 2024. Our current policy with CAU provides $2M coverage for general liability and $2M for officers’ coverage. A motion was made to increase the insurance coverage to $6M for general liability and $6M for officers’ coverage. This would be accomplished by reducing the CAU policy to $1M for general liability and $1M for officers’ coverage and then adding an excess liability (umbrella) policy providing $5M general liability coverage and $5M officers’ coverage, for a total of $6M for general liability and $6M for officers’ coverage. This would increase the annual insurance premium by approximately $800 per year. As noted by Diana Kaspar, the costs could increase between now and the time the policy is set for renewal. After discussion, the motion was amended to approve the increased insurance coverage as long as the increased cost does not exceed $1,000. The amended motion was seconded and approved by a vote of 4 to 1.
    2. It was noted that the budget committee will need to meet soon to work out the proposed budget for the next fiscal year to be voted on by homeowners at the next annual meeting.
    3. It was noted that there will be two openings for board members to be elected during the next annual meeting, scheduled for June 24, 2024. Chuck and Roger are both at the end of their terms and will decide whether to run for reelection. An election committee will be needed to solicit volunteers. Additionally, the next quarterly board meeting is set for June 17, 2024, and ballots, the proposed budget, and paperwork regarding the annual meeting will need to be mailed out prior to that. It was agreed that the board should hold a working session prior to plan the annual meeting and member social, finalize paperwork, stuff envelopes, and mail out documents for the annual meeting. We will also need to coordinate with SBCA and obtain the necessary beverage permit.
    4. A summary of the neighborhood greeters program was presented and discussed. All streets in the HOA have designated greeters to contact new residents.
    5. There was a discussion with homeowners concerning recent security and safety issues. Residents noted concerns with the suspicious vehicle parked at the Timberton Loop parking lot. Questions were raised as to whether the lot is owned by TVHA or PLA. One resident was informed that TVHA owns the lot, but the county website lists PLA as the owner. Residents were concerned about the presence of drug paraphernalia and garbage near the vehicle. There was a discussion about a car parked at the upper parking lot at the end of Timberton Drive, and Roger noted that it will be addressed. Some homeowners suggested installing a security camera to monitor traffic at the top of Timberton Drive and installing a “neighborhood watch” sign near the entrance to the neighborhood. The recent cougar sighting was discussed further, with a consensus that there is no need currently to contact authorities. We live in the woods and such things are to be expected, but residents should remain aware of these situations.
  9. A motion was made and seconded to adjourn at 6:25 p.m. It passed unanimously.

 

Big Kitty Cat Sighting

There are reports of a Timberton resident encountering a mountain lion on the street near the guardrail on Timber Ridge early Friday (22 Mar 2024) morning while walking their dog. The lion was scared away by loud noises and the throwing of rocks, according to a second-hand report.

Mountain lions are not uncommon in this area, and have a wide ranging area. But it might be useful to be aware of your surroundings, especially if walking alone or with your small animals. And to ensure your pets are kept inside at all times. Also, ensure that you do not leave any pet food outside your residence.

This guidance might also be helpful:

Encountering a mountain lion, also known as a cougar, in an urban area can be a rare but potentially dangerous situation. Here are some steps to follow if you encounter a mountain lion in an urban area in Washington state:

1. **Stay Calm**: If you see a mountain lion, try to remain calm and avoid panicking. Mountain lions are solitary animals and will generally avoid confrontations with humans if given the opportunity.

2. **Do Not Approach**: Keep your distance from the mountain lion and do not approach it. Give the animal space and try to move away slowly and calmly without turning your back on it.

3. **Make Yourself Look Big**: If the mountain lion approaches you or acts aggressively, try to make yourself appear larger by standing tall, raising your arms, and waving them slowly. Open your jacket if you’re wearing one to make yourself appear larger.

4. **Make Noise**: Mountain lions may be deterred by loud noises and yelling. If you have a whistle or other noise-making device, use it to scare away the animal. Do not run, as this may trigger the mountain lion’s predatory instincts.

5. **Back Away Slowly**: If the mountain lion does not leave or continues to approach you, slowly back away while keeping your eyes on the animal. Do not turn your back on it or run, as this may trigger a chase response.

6. **Protect Yourself**: If the mountain lion attacks, try to protect yourself by using whatever means are available. Use rocks, sticks, or other objects to defend yourself, and aim for the animal’s face and eyes if possible.

7. **Report the Encounter**: After the encounter, report the incident to local authorities, such as animal control or the Washington Department of Fish and Wildlife. They can assess the situation and take appropriate action to prevent further incidents.

It’s important to remember that mountain lion encounters are rare, especially in urban areas, but it’s always best to be prepared and know how to react if you encounter one. Following these guidelines can help you stay safe in the unlikely event of a mountain lion encounter.

TVHOA Board Meeting Agenda – 25 Mar 2024

AGENDA

Call to Order

  • Determine Quorum.
  • Approve Agenda for this March 25, 2024  meeting of the board.
  • Approve Minuets of the December 11, 2023 Board Meeting.

Welcome Comments

  • Roger Bryan

Introduce the Board 

  • Teresa Daugherty – Architectural Review Committee Chairperson
  • John Sweet – Vice President – Vegetation Management Committee Chairperson
  • Chuck Baumann – Finance Committee Chairperson
  • Dave Reineke – Secretary
  • Roger Bryan – President – Village Community Affairs & Volunteer Effort

Acknowledge member attendance and introduction of new members 

  • From the floor

Committee Chairperson Report

  • ARC –  Architectural Review Committee – Teresa
  • VMC  – Vegetation Management Committee – John
  • Financial – Financial Management – Chuck
  • Volunteer – Planned Activity – Roger

Balance of Meeting Protocol

  • GENERAL COMMENTS FROM THE BOARD
  • GENERAL COMMENTS FROM THE FLOOR
  • NEW BUSINESS
  • OLD BUSINESS
  • ADJOURN

 

Board Meeting Agenda – 11 Dec 2023

TIMBERTON VILLAGE HOA

BOARD MEETING

DECEMBER 11, 2023

AGENDA

Location: Bay Club meeting rooms

 

Call to Order

  • Determine Quorum.
  • Approve Agenda for this December 11 meeting of the board.
  • Approve Minuets of the September 25 Board Meeting.

Welcome Comments

  • Roger Bryan

Introduce the Board 

  • Teresa Daugherty – Architectural Review Committee Chairperson
  • John Sweet – Vice President – Vegetation Management Committee Chairperson
  • Chuck Baumann – Finance Committee Chairperson
  • Dave Reineke – Secretary
  • Roger Bryan – President – Village Community Affairs & Volunteer Effort

Acknowledge member attendance and introduction of new members 

  • From the floor

Committee Chairperson Report

  • ARC –  Architectural Review Committee – Teresa
  • VMC  – Vegetation Management Committee – John
  • Financial – Financial Management – Chuck
  • Volunteer – Planned Activity – Roger

Balance of Meeting Protocol

  • GENERAL COMMENTS FROM THE BOARD
  • GENERAL COMMENTS FROM THE FLOOR
  • NEW BUSINESS
  • OLD BUSINESS
  • ADJOURN