From the Board

AGENDA

Timberton Village Homeowner’s Association (TVHA) MARCH Quarterly Board Meeting

Monday March 28 – 5:30 / 6:30 PM

BAY CLUB Classroom

1. Call to Order – Roger Bryan
2. Determine of Quorum and Motion to Approve Agenda – Ann Maynard
   1. Once Quorum is noted, Declare March 28 TVHA Quarterly Board Meeting ‘open’.
   2. Motion to Approve Agenda
      1. Motion Made by; Seconded by; All in Favor / Opposed – Carried ( )
   3. Introduce Board and New Homeowners –
      1. Introduction of Board Members – Ann Maynard; John Sweet; Tom Snelson; Samer Elgezawi; Roger Bryan + Kathy Kubesh
      2. Introduction of New Homeowners – Attendees; Brett & Maci Wigginton (103 Heritage Lane); … and …
   4. Request Motion to Approve Minutes from December 20^th Board Meeting (as Posted on Website)
      1. Motion Made by; Seconded by; All in Favor? / Opposed? – Carried (  )?
   5. Comments from the Chair
      1. “It Takes a Village” – Community participation, Volunteer Teams
         1. Timberton Village Volunteer Team ‘Thank you’
            1. Emergency Preparation Team
            2. Vegetation Management Team Volunteers
            3. Neighborhood Greeters
            4. Financial – Bookkeeping Expense Overview
            5. Webmaster
            6. Board of Directors
         2. Comments from the Board Members
            1. Board Member Comments – Possible Motions Entertained
            2. Introduce any Correspondence Received
            3. John Sweet Regarding Timberton Trail Map Add-on
         3. Comments from the Floor / Member Correspondence
            1. General Floor Comments Recognized – Possible Motions Tendered
            2. 3 item comment: John Auty
               1. Request to repair mailbox – parcel box – being pursued
               2. Request to address winter ice on Timber Meadow Hill by ‘sand box’ or salt – discuss

• Request to open up (clear vegetation) gazebo trail / gazebo view / recondition gazebo – discuss

1. Request to address weed vegetation growth – berry patch west side of Timberton Meadow Hill – discuss

1. Crime, Porch Theft, Vandalism Concern: Sue Cross
   1. Request pursuit of a formal Village “Neighborhood Watch” Program – discuss
2. Committee Reports – Committee Purpose Summary
   1. ARC Committee – Roger Bryan
   2. VMC Committee – John Sweet
   3. Financial Management Committee – Tom Snelson / Kathy Kubesh
   4. Village Volunteer Committee – Samer Elgezawi
   5. Neighborhood Greeter Discussion – Ann Maynard
      1. New Greeter Package / Documents / Postings on website
      2. Greeters – Neighborhood Greeter Expansion
         1. Team Site Summary; Dual vs. Singular Teams
         2. Present / Establish a New Welcome Package
      3. Timberton Emergency Management Team – Bob Cross
         1. Summary of Purpose
         2. Suggested Household Items

• Introduction of Block Captains

9. Unfinished Old Business (Board / Floor) – note, each proposal will require motion & vote to proceed
   1. ?
10. New Business (Board / Floor) – note, each proposal will require motion & vote to proceed
    1. Solicit discussion
11. Next Quarterly Board Meeting – Monday June 27 / Annual Village Meeting Date TBD
    1. Suggested to combine Board Meeting with Annual Meeting – needs planning
       1. Annual meetings: Written notice 30 days prior; officer’s reports; new annual budget; board members elected.
       2. Venue: Keep it simple without banquet or banquet room – catering with Bay Club Venue Available

• ‘Spring Event’ Date – Site – Budget (Committee – Menu; Liquor License)?

1. Formalize Agenda / process to conduct election / voting 2 director board positions
   1. Election / Ballots to be created / must be distributed by May 27 (Committee)
2. Annual budget submitted & ratified

12. Meeting Summary & Motion to Adjourn
    1. Thank you all for attending

Roger Bryan

President