TVHA Board

Timberton Village Homeowner’s Association (TVHA) Quarterly Meeting

by

Timberton Village Homeowner’s Association (TVHA) Quarterly Meeting

Revised agenda (20 Jul 2021) (Revised/PDF)

AGENDA

Timberton Village Homeowner’s Association (TVHA) Quarterly Meeting

Monday July 26, 2021

5:30 PM

Top Of Timberton

(Note: Grassy Meeting Area – Bring a folding chair)

  1. Call to order – Roger Bryan, President
  2. Approval of agenda – Ann Maynard
  3. Election Results:
  4. Confirm election of board members for two-year terms – John Sweet, Ann Maynard, Samer Elgezawi  b. Confirm ratification of budget for 2021-22
  5. Introduction of New Board Officers and Committee Chairs

Roger Bryan, President

John Sweet, Vice President

Tom Snelson, Treasurer

Ann Maynard, Secretary

ARC (Architectural Review Committee) Chair – Roger Bryan

VMC (Vegetation Management Committee) Chair – John Sweet

VFC (Village Financial Committee) Chair – Tom Snelson

VVC (Village Volunteer Committee) Chair – Samer Elgezawi

  1. Appreciation for Retiring Board Offices: Maria LeCato (President) and Ruth Gribbin-Schmitt (Secretary)  6. Set quarterly meeting dates – 4th Monday of September; December; March; June – 5:30 PM / Sept 27; Dec 20  holiday revision; Mar 28; June 27
  2. Quarterly Board Meetings: Assume and Confirm SBCA Meeting Room
  3. Annual ‘Social’ TBD – Fall 2021
  4. TVHA Annual Meeting June 2022 – Date, Time, and Location TBD
  5. Approve Minutes from June 28, 2021, Annual Village Meeting
  6. Action Items:
  7. Authorize Roger Bryan to be added as bank account signatory and remove Maria LeCato therefrom.  b. Note that the next SBCA Annual General Meeting is Wednesday July 28th, 3 PM – Remote access  9. Committee Reports – Please identify or make note of your committee members
  8. ARC Committee Report – Roger Bryan
  9. Financial Committee Report – Tom Snelson
  10. Vegetation Management Committee Report – John Sweet
  11. Timberton Emergency Management Team – Bob Cross
  12. Village Volunteer Committee – Comment Roger Bryan
  13. (a.) Unfinished Business; (b.) New Business; (c.) Comments from the Floor (grass seats); (d.) Comments from  the Board
  14. Adjourn

Roger Bryan

 

Annual Meeting Agenda – 28 Jun 2021

by

Good Morning Timberton Neighbors,

Our annual meeting is today, Monday, June 28th at 3pm. I will be online at 2pm on Zoom – https://us02web.zoom.us/j/86928647213?pwd=L1o5TzRLUG9NOVlhMW40Tmxsd25NQT09

We are also meeting in person at the top of Timberton Drive. Even though we should have shade,  please be prepared for the heat if you come out.

Below is the proposed agenda.

TIMBERTON VILLAGE HOMEOWNERS ASSOCIATION (TVHA) ANNUAL  MEETING

JUNE 28, 2021 PROPOSED AGENDA

  1. Call to order – Maria LeCato, President
  2. Approval of agenda – Ruth Gribbin-Schmitt, Secretary
  3. Introduction of New Homeowners –
  4. Introduction of Current Directors –
  5. Approve Minutes from April 19, 2021 Regular Board Meeting and last year’s Annual  Meeting of June 22, 2020
  6. Committee Reports:
  7. Architectural Review Committee (ARC) – Roger Bryan
  8. Vegetation Management Committee (VMC) – John Sweet
  9. Financial Management Committee (FMC) – Tom Snelson
  10. Timberton’s Emergency Management team – Bob Cross
  11. Unfinished Business:
  13. New Business:
  14. Funding TVHA website
  15. Annual Report and Voting Options –
  16. Ratify the TVHA 2021-2022 Budget –
  17. Election of three Board Directors –
  18. Announcement of voting results – Due to the current restrictions, TVHA will  announce results via eblast. All ballots will need to be postmarked by June 29, 2021 to  be counted.
  19. Comments from the floor –
  20. Adjournment

Call for New Timberton Board Members

by

Message for Timberton Village HOA Members

Timberton Village is the second largest Village in the South Bay in terms of homes, and the largest in terms of area. The most distinctive feature is the evergreen forest that surrounds us, the hiking trails that encompass our village, and a proactive ‘landscaping effort’ that maintains a welcoming visual invitation to visit.

We are a community of 78 homesites – neighbors – with an active and responsive Home Owners Board of Directors (TVHA). We are financially secure with low Homeowner Association Dues. Take some time to do a comprehensive review of our Timberton Village Webpage. There’s a lot of valuable information from budget to vegetation.

Should you wish to become actively involved with retaining and contributing to the community value, we have a pending Board of Directors election forthcoming. Get involved. Your interest and participation, whether you’re on the Board, on a board committee, a member of the emergency preparedness crew, or a volunteer assisting in approved community improvement projects, your energy and input will build a common community denominator of value. Thank you.

Roger Bryan
VP TVHA 2019-2020

Agenda for 2 November Special Meeting

by

Agenda here (TVHA BOARD SPECIAL MEETING AGENDA NOVEMBER 2, 2020).

Message from the board about this meeting:

Hello All,

We are having a special meeting November 2nd, 2020.

MONDAY, NOVEMBER 2, 2020 3PM ZOOM LINK:
https://us02web.zoom.us/j/81756292996?pwd=TFlOVFZKbHFLU2VEWkVlcW9MVUpxQT09
Meeting will be open at 2:30pm.
1. Call to order & determination of quorum.
2. Approve Agenda
3. Purpose of the meeting:
Recommendation: Approve the use of $6,540 in one-time contingency to be appropriated to the VMC, Land and Capital Improvements budget line for the purpose of clearing brush from the west side of Timberton Drive to enhance the main drive into our village.

Background: The clearing of brush would include approximately 400’ long (according to Google Earth) and various widths, to be similar in appearance to the east side of Timberton Drive. There is a rock retaining wall hidden in the brush, if exposed would greatly improve the appearance of the area. The scope of work would include removing black berry bushes, some of which are entangled in some nice trees and bushes. Certain alders would be removed, and others thinned. The project would enhance the appearance of the common area which all residents see as they travel Timberton Dr. Two bids were obtained and the lesser bid was from our current landscaper, GreenState Landscaping.

Financial impact: Use of $6,540 in one-time expense funded with one-time contingency. Ongoing annual maintenance costs, beginning in fiscal year 2021-22, would be budgeted in the Grounds Maintenance budget line by reducing available VMC, Land and Capital Improvement and increasing Grounds Maintenance by the anticipated $960 as proposed in the bid by GreenState Landscaping. No additional increase in dues is anticipated based on this recommendation.

4. The time and date of the next regular Board meeting is December 14th, 2020 at 5:30 pm at the top of the Trail & ZOOM.
5. Adjourn

If you are not able to attend the meeting at 3:00pm on November 2nd , please send your comments using the Contact the Board under the Contact Tab at www.timberton.org.

Below is addition information for ZOOM:
Join Zoom Meeting
https://us02web.zoom.us/j/81756292996?pwd=TFlOVFZKbHFLU2VEWkVlcW9MVUpxQT09
Meeting ID: 817 5629 2996
Passcode: 339305

One tap mobile
+12532158782,,81756292996#,,,,,,0#,,339305# US (Tacoma)
+13462487799,,81756292996#,,,,,,0#,,339305# US (Houston)

Dial by your location
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
Meeting ID: 817 5629 2996
Passcode: 339305
Find your local number: https://us02web.zoom.us/u/kbQzpWD5nd