TVHA Board

Good Day Timberton Village

First off, a thank you to all who participated in Monday’s quarterly TVHA board meeting. Just super and well attended. The village is coming back with a renewed positive and involved interest.

The next board meeting is scheduled for June. Though a separate venue, it will be combined with this years ‘Timberton Village Homeowners’ annual meeting. Date and time to be announced. We will have the great room at South Bay to accommodate the anticipated turn out.

Some preparation –
2022-2023 Annual Budget: There will be a presentation, discussion and acceptance of the new annual budget. While operating costs are expected to increase, there will be no increase in the annual cost of community landscaping (a 2-year contract and our greatest expense); this thanks to John Sweet. We will also look to budget the basic expenses that underlay some identified forthcoming volunteer tasks.

Board of Directors Election: Three seats on the board are open for election. 2 two-year terms (Tom Snelson and Roger Bryan) and the balance (1 year term) to replace Samer Elgezawi who has resigned effective June’s meeting. Ballots will be generated and sent out in plenty of time with voting to be accomplished at the meeting. Give it a thought if you’d like to run for the board – “It Takes a Village” and we welcome involved members. Let the board know and we’ll place your name on the ballot.

Also, and most immediate near term … we are seeking a new Bookkeeper to replace Kathy Kubesh who has tendered her resignation effective when a replacement is found and ‘up to speed’. This is immediate. We’d like to fill this position ‘locally’ with a conscientious knowledgeable member of our village community Alternative to a village volunteer the board will be seeking an outside 3rd party bookkeeping individual. An outside bookkeeper, once determined, will be an added expense to the village budget. Contact the board if you’re qualified and experienced and, most important, interested.

Best regards and thanks
Roger Bryan, President, Timberton Village HOA

AGENDA

Timberton Village Homeowner’s Association (TVHA) MARCH Quarterly Board Meeting

Monday March 28 – 5:30 / 6:30 PM

BAY CLUB Classroom

1. Call to Order – Roger Bryan
2. Determine of Quorum and Motion to Approve Agenda – Ann Maynard
   1. Once Quorum is noted, Declare March 28 TVHA Quarterly Board Meeting ‘open’.
   2. Motion to Approve Agenda
      1. Motion Made by; Seconded by; All in Favor / Opposed – Carried ( )
   3. Introduce Board and New Homeowners –
      1. Introduction of Board Members – Ann Maynard; John Sweet; Tom Snelson; Samer Elgezawi; Roger Bryan + Kathy Kubesh
      2. Introduction of New Homeowners – Attendees; Brett & Maci Wigginton (103 Heritage Lane); … and …
   4. Request Motion to Approve Minutes from December 20^th Board Meeting (as Posted on Website)
      1. Motion Made by; Seconded by; All in Favor? / Opposed? – Carried (  )?
   5. Comments from the Chair
      1. “It Takes a Village” – Community participation, Volunteer Teams
         1. Timberton Village Volunteer Team ‘Thank you’
            1. Emergency Preparation Team
            2. Vegetation Management Team Volunteers
            3. Neighborhood Greeters
            4. Financial – Bookkeeping Expense Overview
            5. Webmaster
            6. Board of Directors
         2. Comments from the Board Members
            1. Board Member Comments – Possible Motions Entertained
            2. Introduce any Correspondence Received
            3. John Sweet Regarding Timberton Trail Map Add-on
         3. Comments from the Floor / Member Correspondence
            1. General Floor Comments Recognized – Possible Motions Tendered
            2. 3 item comment: John Auty
               1. Request to repair mailbox – parcel box – being pursued
               2. Request to address winter ice on Timber Meadow Hill by ‘sand box’ or salt – discuss

• Request to open up (clear vegetation) gazebo trail / gazebo view / recondition gazebo – discuss

1. Request to address weed vegetation growth – berry patch west side of Timberton Meadow Hill – discuss

1. Crime, Porch Theft, Vandalism Concern: Sue Cross
   1. Request pursuit of a formal Village “Neighborhood Watch” Program – discuss
2. Committee Reports – Committee Purpose Summary
   1. ARC Committee – Roger Bryan
   2. VMC Committee – John Sweet
   3. Financial Management Committee – Tom Snelson / Kathy Kubesh
   4. Village Volunteer Committee – Samer Elgezawi
   5. Neighborhood Greeter Discussion – Ann Maynard
      1. New Greeter Package / Documents / Postings on website
      2. Greeters – Neighborhood Greeter Expansion
         1. Team Site Summary; Dual vs. Singular Teams
         2. Present / Establish a New Welcome Package
      3. Timberton Emergency Management Team – Bob Cross
         1. Summary of Purpose
         2. Suggested Household Items

• Introduction of Block Captains

9. Unfinished Old Business (Board / Floor) – note, each proposal will require motion & vote to proceed
   1. ?
10. New Business (Board / Floor) – note, each proposal will require motion & vote to proceed
    1. Solicit discussion
11. Next Quarterly Board Meeting – Monday June 27 / Annual Village Meeting Date TBD
    1. Suggested to combine Board Meeting with Annual Meeting – needs planning
       1. Annual meetings: Written notice 30 days prior; officer’s reports; new annual budget; board members elected.
       2. Venue: Keep it simple without banquet or banquet room – catering with Bay Club Venue Available

• ‘Spring Event’ Date – Site – Budget (Committee – Menu; Liquor License)?

1. Formalize Agenda / process to conduct election / voting 2 director board positions
   1. Election / Ballots to be created / must be distributed by May 27 (Committee)
2. Annual budget submitted & ratified

12. Meeting Summary & Motion to Adjourn
    1. Thank you all for attending

Roger Bryan

President