Agenda for TVHOA Board Meeting – Monday March 28 – 5:30 / 6:30 PM

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AGENDA

Timberton Village Homeowner’s Association (TVHA) MARCH Quarterly Board Meeting

Monday March 28 – 5:30 / 6:30 PM

BAY CLUB Classroom

  1. Call to Order – Roger Bryan
  2. Determine of Quorum and Motion to Approve Agenda – Ann Maynard
    1. Once Quorum is noted, Declare March 28 TVHA Quarterly Board Meeting ‘open’.
    2. Motion to Approve Agenda
      1. Motion Made by; Seconded by; All in Favor / Opposed – Carried ( )
    3. Introduce Board and New Homeowners –
      1. Introduction of Board Members – Ann Maynard; John Sweet; Tom Snelson; Samer Elgezawi; Roger Bryan + Kathy Kubesh
      2. Introduction of New Homeowners – Attendees; Brett & Maci Wigginton (103 Heritage Lane); … and …
    4. Request Motion to Approve Minutes from December 20th Board Meeting (as Posted on Website)
      1. Motion Made by; Seconded by; All in Favor? / Opposed? – Carried (  )?
    5. Comments from the Chair
      1. “It Takes a Village” – Community participation, Volunteer Teams
        1. Timberton Village Volunteer Team ‘Thank you’
          1. Emergency Preparation Team
          2. Vegetation Management Team Volunteers
          3. Neighborhood Greeters
          4. Financial – Bookkeeping Expense Overview
          5. Webmaster
          6. Board of Directors
        2. Comments from the Board Members
          1. Board Member Comments – Possible Motions Entertained
          2. Introduce any Correspondence Received
          3. John Sweet Regarding Timberton Trail Map Add-on
        3. Comments from the Floor / Member Correspondence
          1. General Floor Comments Recognized – Possible Motions Tendered
          2. 3 item comment: John Auty
            1. Request to repair mailbox – parcel box – being pursued
            2. Request to address winter ice on Timber Meadow Hill by ‘sand box’ or salt – discuss
  • Request to open up (clear vegetation) gazebo trail / gazebo view / recondition gazebo – discuss
  1. Request to address weed vegetation growth – berry patch west side of Timberton Meadow Hill – discuss
  1. Crime, Porch Theft, Vandalism Concern: Sue Cross
    1. Request pursuit of a formal Village “Neighborhood Watch” Program – discuss
  2. Committee Reports – Committee Purpose Summary
    1. ARC Committee – Roger Bryan
    2. VMC Committee – John Sweet
    3. Financial Management Committee – Tom Snelson / Kathy Kubesh
    4. Village Volunteer Committee – Samer Elgezawi
    5. Neighborhood Greeter Discussion – Ann Maynard
      1. New Greeter Package / Documents / Postings on website
      2. Greeters – Neighborhood Greeter Expansion
        1. Team Site Summary; Dual vs. Singular Teams
        2. Present / Establish a New Welcome Package
      3. Timberton Emergency Management Team – Bob Cross
        1. Summary of Purpose
        2. Suggested Household Items
  • Introduction of Block Captains
  1. Unfinished Old Business (Board / Floor) – note, each proposal will require motion & vote to proceed
    1. ?
  2. New Business (Board / Floor) – note, each proposal will require motion & vote to proceed
    1. Solicit discussion
  3. Next Quarterly Board Meeting – Monday June 27 / Annual Village Meeting Date TBD
    1. Suggested to combine Board Meeting with Annual Meeting – needs planning
      1. Annual meetings: Written notice 30 days prior; officer’s reports; new annual budget; board members elected.
      2. Venue: Keep it simple without banquet or banquet room – catering with Bay Club Venue Available
  • ‘Spring Event’ Date – Site – Budget (Committee – Menu; Liquor License)?
  1. Formalize Agenda / process to conduct election / voting 2 director board positions
    1. Election / Ballots to be created / must be distributed by May 27 (Committee)
  2. Annual budget submitted & ratified
  1. Meeting Summary & Motion to Adjourn
    1. Thank you all for attending

Roger Bryan

President

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