Agenda Timberton Village HOA Board Meeting – March 27, 2023

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March 27th Board Meeting Agenda is here.

AGENDA TIMBERTON VILLAGE HOA

BOARD MEETING – MARCH 27, 2023

Call to Order – Note Audience Sign Up Sheet

  1. Determine Quorum
  2. Motion to Approve Agenda of This March 27 Meeting
  3. Motion to Approve Minutes of December 19th Board Meeting as Posted
  4. Introduce Members of the Board
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Secretary – Ann Maynard
    4. Treasurer – Chuck Baumann
    5. Director – Steve Gill
  5. Introduce Village Members in Attendance (Floor); Welcome New Residents
  6. Comments from the Chair
  7. Comments from the Board
  8. Comments from the Floor
  9. Committee Reports
    1. ARC (Architectural Review) – Roger Bryan
    2. VMC (Vegetation Management) – John Sweet
    3. Financial – Chuck Baumann
      1. Possible discussion regarding moving village CD funds to Edward Jones investments.
    4. Old Business –
    5. New Business –

 

  1. Motion to appoint David Reineke to Timberton’s Board of Directors to assume the unexpired term of Ann Louise Maynard whose resignation is effective after posting the minutes of this meeting on our website. David will assume the role of Board Secretary.  Ann will assist in an advisory capacity.

 

  1. Discussion and Motion to approve a 5% increase in Member dues from $367 to $385 annually. This increase is no greater than the 5% allowed by our Bylaws for a Board ‘only’ approval.

 

  1. Discussion and Motion to APPROVE the 2023-2024 budget. If passed, the approved budget will be presented to the Membership at the Annual Meeting for RATIFICATION.

 

  1. Confirm Date of Next Quarterly Meeting – June 19th, 2023 – 5:30 Bay Club
  2. Discuss Anticipated Annual Meeting – June 26th, 2023.
    1. Seeking Coordinating Committee Volunteers
  3. Summary and Adjournment

 

Roger Bryan

President

 

 

 

A Discussion Regarding Timberton Village Residential Security

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There’s no question, the existing cancer ‘criminal’ element is real and growing exponentially in Washington State.  There is also a growing awareness of concern evolving in Jefferson County, Port Ludlow, and Timberton.  “Awareness” is an important guide for individual resident and village preparedness.

Last week, hosted by SBCA, there was a home and neighborhood ‘security’ presentation by the Jefferson County Sheriff’s Department.  The discussion presented a process which would guide how an active/involved crime prevention program could be implemented – individually and as a community.

Currently, the only active neighborhood level ‘organized structure’ is (either or both) the ‘block captain program’ and/or ‘the emergency preparedness’ program.  Neither of which are at the level of the suggested ‘Neighborhood Watch’ program.  If a Neighborhood Watch program is to be pursued, it will one organized block by block and supported within the entire village as a whole.  It could well incorporate both the block captain and emergency preparedness, structured to become one of cohesive, active viability.

Some Presentation Highlights – Target Hardening

Target Hardening, … the strengthening of the security of a building to protect it or reduce the risk of theft.  Intended outcome to deter the offender from burglarizing your property.

  • Weather is not a determining factor for a well organized criminal element.
  • Burglars surveil the neighborhood to ‘find’ predictable patterns; when people come and go and what’s parked in the driveway.  Make your home less attractive to burglars.  Be a bit more aware of who’s cruising the neighborhood and when.  Make note.
  • Burglars don’t like security cameras, alarm systems, well-lit areas, irregular routines, strong doors and dogs.
  • Consider additional lighting – motion sensing exterior lighting (be aware  of Timberton lighting restrictions).
  • Lock your car; your house.  Don’t leave keys or garage openers in the vehicle.  Park cars in garage. Be wary of where you place a ‘hide a key (under mat, above the door, fake rock – obvious and known).
  • Install window locks or place dowels in window and sliding door tracks.
  • Alarm Systems
  • Camera Systems
  • KNOW Your Neighbors – A good idea beyond security – “It takes a neighborhood”.  Offers a periodic hello and smile.
  • Trim trees and shrubs  – reduce and eliminate hiding places; offers a better line of sight.
  • Replace or add additional door locks; deadbolts that extend into the door frame.
  • Monitor known deliveries.  Have a neighbor pick them up if you’re away.
  • Disconnect garage door opener if gone for an extended period of time.
  • Don’t ‘advertise’ your vacation of Social Media.
  • Know your Block Captain and Involve Your Block Captain

Contact The Sheriffs Department and get a copy of the published Residential Security Survey.

Roger Bryan

President TVHA

Annual Irrigation Backflow Testing

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Hello Timberton Neighbors!

This message is for all homeowners with an irrigation system or Sublevel laundry set up. Spring is fast approaching which means it is time again to have your irrigation backflow valve inspected. For new residents, Washington State law requires that all irrigation backflow valves be inspected on an annual basis. For the past seven years, Don Lichten of DC Backflow in Port Angeles, has been performing this service for anyone in Timberton that wishes to have it done. This year he will once again be charging a group rate of $32.00 per valve.  Don will inspect your valve and perform any minor adjustments. If any repairs are required, there will be an extra charge for the parts.

In the next few days Don will send an email to each of you. If you would like for Don to inspect your backflow valve, simply reply to his email. He is planning to do the Timberton work on beginning on about March 22nd & 23rd* weather permitting. When the work is complete, he will email an invoice and you can pay him directly. Upon receipt of your payment he will send a report to OWSI. If you have questions about the process, please email Don at dcbackflowservice@olypen.com

Roger Bryan
TVHA Board

TVHOA – Upcoming Events

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This is a calendar update and TVHA event confirmation.

March 27 – Board of Directors Quarterly Meeting. 5:30 – 6:30 – Bay Club

June 19 – Board of Directors – End of term quarterly Meeting. 5:30 – 6:30 – Bay Club

Jun 26 – Annual Meeting 6:30 – 8:30 – Bay Club. Details forthcoming.

Note: There is a forthcoming election of 3 new (replacement) Directors, to be determined and installed at the Annual Meeting. Prior to this happening with a positive and successful outcome, we have to have candidates. We’ve had a dynamic and cohesive Board this past term and now, an involved village stepping up and volunteering to be a board member will assure continuity.

Of critical note is the need for an interim Secretary to transition (train with) retiring Board member and current Secretary, with an understanding to then assume a continuing 2-year position on the Board moving forward.

Any questions or input, get in touch. (Use Contact the Board)

Thanx – Roger

You Don’t Know What You Got Until It’s Gone

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For a small and reasonably well managed HOA like TVHA, there is little reason to change from a ‘home grown’ board of directors’ management system, to one that’s other directed like a 3rd party HOA outside management organization. No reason to increase management cost. No reason to relinquish local control. No reason other than non-involved disinterest.

Three current members of our Timberton Board of Directors are at the end of their terms. There will be an election of 3 board members at this next annual meeting – June 26, 2023. An election anticipates interested candidates. The forthcoming term will be a 2-year involved commitment. Not a passive role.

We are herein soliciting candidate interest well in advance in order to assist in the transition of learned experience and obligation. We have had a history of conscientious board members coming into the current team. Hopefully the forthcoming 2023 – 2024 team will be motivated by wisdom and an involved strength of purpose.

Ann Maynard, board Secretary, has resigned as of March 27, due to health reasons. She will be missed. This intended lead time will afford the Board an opportunity to designate a replacement Secretary Board Member in the interim. Lead time to train with Ann and the benefit to hit the ground running … becoming a full-fledged member of the Board for the next 2-year term.

Please give it a thought. The discussion is now open. We are seeking viable candidates with plenty of lead time. Let me know.