General Info

Oct 5 Board Meeting Agenda

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DRAFT TVHA BOARD MEETING AGENDA
Monday, October 5th, 2015
Bay Club, 3:00 pm

1. Call to order & determination of quorum. Attendees, please sign in.

2. Approve Agenda

3. Approve Minutes from the August 3rd, 2015 regular Board meeting, the August 10th, 2015 special Board meeting and the September 8th, 2015 special Board meeting

4. Introduction of new homeowners

5. Comments from the Board

6. Comments from the Floor

7. Committee Reports:
a. Architectural Review Committee (ARC): Steve Frenzl
b. Vegetation Management Committee (VMC): Debbie Wills
c. Financial Management Committee (FMC): Vicki Derrenberger & Kathy Kubesh
8. Old Business:
a. Update on planned weed control meeting with Jefferson County Noxious Weed Board.
b. Update on discussions with Wildflower Landscaping concerning potential substitutes for Roundup or other weeding possibilities
9. New Business:
a. Results of Wildflower Landscaping special cleanup project on Timberton Drive carried out in September.
b. Potential work by Deers Landscaping at the entry Monument area.
c. Potential additional VMC projects.
d. Completion of Website host change. Rick Hellewell comments.
10. Comments from the Floor

11. Comments from the Board

12. Next regular Board meeting will be on Monday, December 7th, 2015, at 3:00 pm at the Bay Club

13. Adjourn

South Bay Community Association – Annual General Meeting Reminder – July 15th

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The Annual General Meeting of Members for the South Bay Community Association is tomorrow afternoon, July 15th, at 3:00pm in the Auditorium.

 Meeting Agenda:
1. Call to Order – Brett Oemichen
2. Determination of Quorum – Mike Howard
3. Meeting Protocol – Brett Oemichen
4. Introduction of Board Members – Brett Oemichen
5. Financial Reports
a. Fiscal Year Ending  June 30, 2015 – Dan Quail
b. Reserve and Operating Budgets 2015-2016 – Mark Torres
6. Introduction of Board Candidates – Brett Oemichen
7. Membership Voting
a. Budget Ratification
b. Waiver of Audit
c. Nominations from the floor
d. Elections of Officers
e. Completion of Ballots
8. Annual Report – All
9. Member Questions/Comments – All
10. Election Results – Brett Oemichen
11. Adjourn

The meeting is expected to be 2-3 hours. A casual reception will follow when the Annual Meeting adjourns. Beer, wine, soft drinks and light hors d’ oeuvres will be provided.

Annual Meeting Voting Results

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Fellow Timberton Neighbors –

Although we announced the results of the voting at the Annual meeting, I want to send this email to let everyone who could not be there to have the results as well. So, here goes:
1) Ratification of the budget for 2015-16 : 47 Yes, 0 No
2) Fully fund the Reserve Balance of our Reserve Study : 45 Yes, 1 No
3) Reduce the dues billing cycle to every six months : 43 Yes, 5 No
4) Election of new Board Directors

Steve Beuby (incumbent) 42 votes
Steve Frenzl (incumbent) 43 votes
Vicki Derrenberger 29 Votes
Debbie Wills 29 Votes

5) One time adjustment to term of seat occupied by Steve Beuby : 44 Yes, 1 No

We also hada Special Board meeting on Monday, 6 July to allow the new Directors to vote for Officer and other positions on the Board. The results are:

  •  President — Steve Beuby
  •  Vice President — Rich Durbin
  •  Secretary —- Vicki Derrenberger
  • Treasurer —- Vicki Derrenberger
  • ARC Representative — Steve Frenzl
  • Vegetation Management Committee Chairperson — Debbie Wills

We will post the minutes of both of these meetings on the website within the next few days. Thanks!  [Editor’s Note: already posted in the ‘Boards/Committees Section’]

Steve Beuby