From the Board

Annual Meeting Agenda – 26 June 2023

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AGENDA TIMBERTON VILLAGE HOA

ANNUAL MEETING – JUNE 26, 2023

5:30 to 6:30 – Business Session

6:30 to 8:00 – Social

Bay Club Auditorium 

(TVHA ANNUAL MEETING AGENDA – Posted)

Call to Order –

  1. Quorum Determined
  2. Motion to Approve the Agenda for this meeting – June 26th Annual Meeting
  3. Motion to Approve Minutes of June 27, 2022, Annual Meeting (Published Web Site)
  4. Introduce Current Directors – by Roger
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Treasurer – Chuck Baumann
    4. Secretary – David Reineke* *Dave was appointed to the board to fill in the balance of Ann Maynard’s term
    • Director – Steve Gill
  1. A Board Thankyou
    1. A special thank you to Ann Maynard who has been our Board Secretary for the past 2 years, and to Steve Gill standing in as Auxiliary Director for this past year. Both Ann and Steve are retiring from the Board; their terms ending this year.  We thank you both for the time and support you’ve given our community.
  1. John Sweet’s term is also ending this year. John has served as Vice President and Vegetation Management Chair for the past 2+ years.  However, as a bonus, John is re-upping for a continuing position on the board; his name is on the ballot for another 2 year period.  Thank you John for the continuing involved participation.
  1. Introduction of Bookkeeper – Marcia Dreyer – You’ll recognize Marcia’s name on invoiced dues Emails and TVHA Mail received.
  1. Board Candidate Introduction of New 2 Year Board Candidates –

All 3 as Named on The Ballot – Election results to be announced:

    1. Teresa Daugherty
    2. David Reineke
    3. John Sweet
  1. Introduction of New Homeowners
  1. Comments from the Chair
  1. Comments from the Board
    1. ARC Architectural Review Committee Annual Summary
    2. VMC Vegetation Management Committee Annual Summary
    3. Finance Committee Annual Summary
  1. Comments from the Floor
  2. Voting Results
  3. Summary and Motion to Adjourn
  4. Let the Social Begin

 

Agenda Timberton Village HOA Board Meeting – June 19, 2023

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AGENDA TIMBERTON VILLAGE HOA

BOARD MEETING – JUNE 19, 2023

  1. Call to Order – Note Audience Sign Up Sheet
  2. Determine Quorum
  3. Motion to Approve Agenda of This June 19th Meeting –
  4. Motion to Approve Minutes of March 27 2023 Board Meeting as Posted –
  5. Introduce Members of the Board
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Secretary – Dave Reineke
    4. Treasurer – Chuck Baumann
    5. Director – Steve Gill
  6. Introduce Village Members in Attendance (Floor); Welcome New Residents
  7. Comments from the Chair
  8. Comments from the Board
  9. Comments from the Floor
  10. Committee Reports
    1. ARC (Architectural Review) – Roger Bryan
    2. VMC (Vegetation Management) – John Sweet
    3. Financial – Chuck Baumann
  11. Old Business – Entry Timberton Street Light
  12. New Business – Mailbox Key; Bank Account Signatures
  13. Discuss Anticipated Annual Meeting – June 26th, 2023 – 6:30 Bay Club
    1. Seeking Coordinating Committee Volunteers
  14. Summary and Adjournment

Roger Bryan

President

 

 

Agenda Timberton Village HOA Board Meeting – March 27, 2023

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March 27th Board Meeting Agenda is here.

AGENDA TIMBERTON VILLAGE HOA

BOARD MEETING – MARCH 27, 2023

Call to Order – Note Audience Sign Up Sheet

  1. Determine Quorum
  2. Motion to Approve Agenda of This March 27 Meeting
  3. Motion to Approve Minutes of December 19th Board Meeting as Posted
  4. Introduce Members of the Board
    1. President – Roger Bryan
    2. Vice President – John Sweet
    3. Secretary – Ann Maynard
    4. Treasurer – Chuck Baumann
    5. Director – Steve Gill
  5. Introduce Village Members in Attendance (Floor); Welcome New Residents
  6. Comments from the Chair
  7. Comments from the Board
  8. Comments from the Floor
  9. Committee Reports
    1. ARC (Architectural Review) – Roger Bryan
    2. VMC (Vegetation Management) – John Sweet
    3. Financial – Chuck Baumann
      1. Possible discussion regarding moving village CD funds to Edward Jones investments.
    4. Old Business –
    5. New Business –

 

  1. Motion to appoint David Reineke to Timberton’s Board of Directors to assume the unexpired term of Ann Louise Maynard whose resignation is effective after posting the minutes of this meeting on our website. David will assume the role of Board Secretary.  Ann will assist in an advisory capacity.

 

  1. Discussion and Motion to approve a 5% increase in Member dues from $367 to $385 annually. This increase is no greater than the 5% allowed by our Bylaws for a Board ‘only’ approval.

 

  1. Discussion and Motion to APPROVE the 2023-2024 budget. If passed, the approved budget will be presented to the Membership at the Annual Meeting for RATIFICATION.

 

  1. Confirm Date of Next Quarterly Meeting – June 19th, 2023 – 5:30 Bay Club
  2. Discuss Anticipated Annual Meeting – June 26th, 2023.
    1. Seeking Coordinating Committee Volunteers
  3. Summary and Adjournment

 

Roger Bryan

President

 

 

 

A Discussion Regarding Timberton Village Residential Security

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There’s no question, the existing cancer ‘criminal’ element is real and growing exponentially in Washington State.  There is also a growing awareness of concern evolving in Jefferson County, Port Ludlow, and Timberton.  “Awareness” is an important guide for individual resident and village preparedness.

Last week, hosted by SBCA, there was a home and neighborhood ‘security’ presentation by the Jefferson County Sheriff’s Department.  The discussion presented a process which would guide how an active/involved crime prevention program could be implemented – individually and as a community.

Currently, the only active neighborhood level ‘organized structure’ is (either or both) the ‘block captain program’ and/or ‘the emergency preparedness’ program.  Neither of which are at the level of the suggested ‘Neighborhood Watch’ program.  If a Neighborhood Watch program is to be pursued, it will one organized block by block and supported within the entire village as a whole.  It could well incorporate both the block captain and emergency preparedness, structured to become one of cohesive, active viability.

Some Presentation Highlights – Target Hardening

Target Hardening, … the strengthening of the security of a building to protect it or reduce the risk of theft.  Intended outcome to deter the offender from burglarizing your property.

  • Weather is not a determining factor for a well organized criminal element.
  • Burglars surveil the neighborhood to ‘find’ predictable patterns; when people come and go and what’s parked in the driveway.  Make your home less attractive to burglars.  Be a bit more aware of who’s cruising the neighborhood and when.  Make note.
  • Burglars don’t like security cameras, alarm systems, well-lit areas, irregular routines, strong doors and dogs.
  • Consider additional lighting – motion sensing exterior lighting (be aware  of Timberton lighting restrictions).
  • Lock your car; your house.  Don’t leave keys or garage openers in the vehicle.  Park cars in garage. Be wary of where you place a ‘hide a key (under mat, above the door, fake rock – obvious and known).
  • Install window locks or place dowels in window and sliding door tracks.
  • Alarm Systems
  • Camera Systems
  • KNOW Your Neighbors – A good idea beyond security – “It takes a neighborhood”.  Offers a periodic hello and smile.
  • Trim trees and shrubs  – reduce and eliminate hiding places; offers a better line of sight.
  • Replace or add additional door locks; deadbolts that extend into the door frame.
  • Monitor known deliveries.  Have a neighbor pick them up if you’re away.
  • Disconnect garage door opener if gone for an extended period of time.
  • Don’t ‘advertise’ your vacation of Social Media.
  • Know your Block Captain and Involve Your Block Captain

Contact The Sheriffs Department and get a copy of the published Residential Security Survey.

Roger Bryan

President TVHA

Annual Irrigation Backflow Testing

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Hello Timberton Neighbors!

This message is for all homeowners with an irrigation system or Sublevel laundry set up. Spring is fast approaching which means it is time again to have your irrigation backflow valve inspected. For new residents, Washington State law requires that all irrigation backflow valves be inspected on an annual basis. For the past seven years, Don Lichten of DC Backflow in Port Angeles, has been performing this service for anyone in Timberton that wishes to have it done. This year he will once again be charging a group rate of $32.00 per valve.  Don will inspect your valve and perform any minor adjustments. If any repairs are required, there will be an extra charge for the parts.

In the next few days Don will send an email to each of you. If you would like for Don to inspect your backflow valve, simply reply to his email. He is planning to do the Timberton work on beginning on about March 22nd & 23rd* weather permitting. When the work is complete, he will email an invoice and you can pay him directly. Upon receipt of your payment he will send a report to OWSI. If you have questions about the process, please email Don at dcbackflowservice@olypen.com

Roger Bryan
TVHA Board